The task of ensuring that every incoming document is delivered to the right person and is acted upon the same day can be overwhelming. Most companies easily handle general correspondence, but for some the daily total of incoming items runs into hundreds of thousands. DocuData has a history of providing solutions that transform mailrooms into digital processing centers (digital mailrooms) for the most mail-intensive operations.
Outsourcing your inbound mail processing can provide your company with a higher level of service and significant cost savings. Handling your own mailroom processes can be both time-consuming and overwhelming. DocuData provides a full range of incoming mailroom services designed to reduce problems caused by handling large amounts of incoming documents and ensure that mail processing is as efficient as possible.
Each item is electronically distributed directly to the appropriate email account or to the required content management, ERP, archive or legacy system. With the capability to process up to 100 documents per second, the our services can match your peak processing requirements and provide effective management and reporting through dashboard tools and audit functionality.
DocuData's mail processing services even allow flexible add-ons, like processing supplier invoices or extracting customer data from application forms. In addition to the substantial space savings achieved by the digital mailroom, mail processing and distribution costs can be significantly reduced and information is distributed faster within the organization. Responses to customer inquiries can even be activated automatically resulting in improved customer service and satisfaction.
Benefits
- On-site and off-site mailroom processing
- Receiving, opening, sorting, and batching of mail documents
- Efficient logging, sorting, and tracking of client documents
- Secure processing area
- HIPAA compliance for mail
- Document imaging – scan, index, store and manage
- Barcode and batch incoming documents
- Inbound fax routing
- Data capture
- Vault storage and retrieval
- Secure document destruction
BPO Services
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Inbound Mail Processing
Enormous amounts of paper documents flood global organizations. With DocuData's inbound mail processing service, you can outsource your entire mail center operations to a fully managed service that provides incoming mail receipt, document scanning, indexing, classification, archive, OCR and data entry and exception processing.
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Hosted Image Archives
DocuData's document imaging and archiving services provide instant access to your documents and improved information management, as well as considerable cost reduction. Our advanced technology easily and accurately converts and stores digital documents, while web-enabled search tools offer quick and easy access to them.
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Image Capture
DocuData offers the most advanced high-volume image capture services, which can easily streamline the process and deliver critical throughput efficiencies.
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Forms Processing & Account Opening
We’ve processed a wide variety of client forms for decades. Our expertise has allowed us to develop a highly efficient process flexible enough to meet individual requirements and adapt to industry changes.
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Backfile Conversion
Using the industry’s fastest equipment, we scan and convert your entire volume of paper documents to electronic images for storage in records and document management and archive applications.
Next Steps:
1-877-883-7330
Call now, see how our customized solutions fit your business needs, not ours.